HRAA: Committee Information

On this page, you will find details of the committee, and agendas and minutes of meetings. Please note that in the interests of not identifiying individuals publicly where there have been instances of damage to property, poor weed control, access problems etc, plot numbers have where possible been removed from the documents.

Committee membership (2009/10)

This is your committee - please feel free to speak to any of the people named below, if you want to help organise an event, or need help. The committee plays an imortant role in representing allotment tenants at meetings with the council, as well as organising social events.

Membership fees

For each tenanted plot, it is possible to have two members of the association, as detailed in the constitution. Membership fees cover items such as: web site hosting, paying deposits for room bookings at social events, paying speakers expenses if necessary, sundry postage and stationary items to facilitate communication with members not on email etc.

For the 2009/10 year, the membership fees are £6.00 for the main plot holder, and £4.00 for a 'cultivator' (i.e. a partner or spouse). The extra £2.00 for the main plot holder pays for one membership of the National Society for Allotment and Leisure Gardners (NSALG). Membership fees are discussed and agreed annually at the AGM, following the report by the Treasurer.

Membership form and Constitution agreed October 2009 at AGM

The constitution of HRAA can be found here: Constitution

Please note that the membership form shown as an annex to the constitution has been redrafted: The current version is here: Membership form

Agendas and minutes of HRAA committee meetings

Agenda for committee meeting 6th November 2009: Agenda here

Minutes of meeting held on 6th November 2009: Minutes here

Agenda for committee meeting 5th February 2010: Agenda here

Minutes of meeting held on 5th February 2010: Minutes here

Minutes of meeting held on 19th July 2010: Minutes here

HRAA and SITC liaison meetings

Notes from liaison meeting with the council on 9th September 2009: Notes here

Record of discussions held at an 'on site' visit, to view areas for new plots, and to review badly maintained existing plots and other matters - November 2009: Notes here

Record of discussion between HRAA Chair and Secretary with Town Clerk- December 2009: Minutes here

Notes from liaison meeting with the council on 13th January 2010: Notes here

Notes from liaison meeting with council 14th April 2010: Notes here

Notes from liaison meeting with council 'on site' 22nd July 2010: Notes here

HRAA, SITC and police meetings

First meeting with police re. site security - Jan 2010 Minutes here

HRAA newsletters

October 2008: First newsletter

Spring 2009: Second newsletter

Winter 2010: Third newsletter

Spring 2010: New version in web format - follow the link here - Fourth newsletter

Summer 2010: Web format - follow the link here - Fifth newsletter

National Society of Allotment and Leisure Garderners (NSALG) magazines

Due to availability of the NSALG magazine in pdf format from Summer 2010, we can now offer this magazine to all members who subscribe (previously a hard copy was only sent; 1 per 10 members).

The link is here for 2010 issue 3. Please email us for the password.

Discount scheme (updated May 1st 2010)

The HRAA committee have agreed a number of discounts with local garden centres and suppliers, which will be applied, on presentation of your membership card at the checkout. Further details are found in the following document:

HRAA discount scheme

Allotment contract and FAQs

A copy of the allotment tenancy agreement has been provided here because some tenants mislay theirs, but please note that this is not actually a HRAA document. It has been provided by the Town Council:

SITC Allotment tenancy agreement

Here also is a copy of the Frequently Asked Questions document which accompany the contract: FAQ.